LONDON AMATEUR RADIO CLUB INCORPORATED
BY-LAW#1 ( Updated Dec 3, 2020)
A By-Law relating to the transaction of the affairs of the LONDON AMATEUR RADIO CLUB INCORPORATED.
BE IT ENACTED as By-Law No. 1 of the London Amateur Radio Club Incorporated (hereinafter referred to as LARC) as follows:
1. Financial Year
1.1 The business and financial year of LARC shall begin on the 1st day of July in any year
and end on the 30th day of June in the following year.
1.2 The annual financial statements of LARC, including Balance Sheet and Income Statement,
shall be prepared within eight weeks of the close of the fiscal year.
1.3 Such statements shall be audited and certified by the Auditors of LARC.
1.4 The Board of Directors shall receive the financial statement and shall cause it to be
published in the Notifications to Members Page at LARC.CA prior to November 15 of the same year.
2. Membership Meetings
2.1 There shall be a General Meeting held once each month, except in July and August, at a
time and place selected by the Board of Directors and published in the Notifications to Members Page at LARC.CA
2.2 There shall be an Annual Meeting of the Corporation which shall be held in May of each
year in conjunction with the General Meeting for that month.
2.3 There shall be such Special meetings held as are required.
2.3.1 The members shall have the right to submit a request for a Special Meeting, in
writing and signed by at least ten (10) members in good standing, to the Board of
Directors. Such request shall state the specific purpose for the meeting.
2.3.2 The Board of Directors, acting upon its own initiative, shall also have the right to
propose a Special Meeting.
2.3.3 A motion authorizing any such Special meeting shall be proposed by a member
of the Board of Directors at the General Meeting immediately preceding the
proposed Special meeting. The time and place of such Special meeting shall be
selected by the Board of Directors at a meeting of the Board called for that
purpose and this information along with the specific purpose of the meeting shall
be contained in the motion.
2.3.4 No such Special meeting may be held unless it is approved by an affirmative
vote of a majority of the members present at the General Membership meeting at
which the Special meeting is proposed.
2.4 Voting on all questions shall be reserved to members in good standing only and each
such member shall have one vote on each question.
2.5 For the purposes of this By-Law, a quorum shall be deemed to be 10% of current
membership in good standing.
2.6 The Board may, upon a simple majority vote, if in its view emergent circumstances exist
that make it unsafe or unlawful to hold a General Meeting(s), a Special Meeting or the
Annual Meeting of the Corporation in-person, to cause such meeting or meetings to be
held by electronic means and the Board shall cause the Members to be notified of its
decision by posting such information as soon as is possible to the Notifications to
Members Page at LARC.CA.
2.7 Where notification to members is required by these By-laws to be posted to the
Notifications to Members Page at LARC.CA the Board shall consider whether it is also
appropriate, due to the importance or urgency of any such event or subject matter, that it
should also cause individual notifications of the event or subject matter also be made
directly to each member via email.
3. Board of Directors
3.1 The day-to-day affairs of the Corporation shall be arranged by a Board composed of 7
3.2 To be eligible to stand for election to the Board of Directors one must be a member in
good standing for at least 30 days prior to the Annual Meeting at which members of the
Board of Directors will be elected.
3.3 A Nominating Committee shall be struck by the President at least 30 days prior to the
Annual Meeting and it shall begin its activities immediately upon being appointed.
3.3.1 The Committee shall be composed of three members in good standing.
3.4 The recommendations of the Nominating Committee shall be presented to the Board of
Directors. The Board shall cause such report to be published in the Notifications to
Members Page at LARC.CA that will be sent to all members in good standing as notice of
the Annual Meeting. Such report shall also outline the procedure pertaining to additional
3.5 Additional nominations may be made at the Annual Meeting. Nominees must be
nominated and seconded. The nominee must accept and then be placed on the ballot. All
must be members in good standing for at least the last 30 days.
3.6 The election of the Board of Directors shall take place at the Annual Meeting of LARC.
The Directors shall be elected by a simple majority vote of the members present and or
signed proxies. The newly elected Directors shall take office once the election has been
completed and the new Directors declared elected.
3.6.1 Where the Board has determined pursuant to subsection 2.6 that the Annual
Meeting of the Corporation cannot be held in-person it shall cause the
voting process for the election of Directors to be held electronically via the
“Election Runner” or similar application and the Board shall cause the
Members to be notified of its decision by posting such information regarding
the Election Process as soon as is possible to the Notifications to Members
Page at LARC.CA.
3.6.2 In the event that Electronic Elections are to be held the Board may make
such adjustments to the process as may be necessary but, in doing so, it will
adhere as closely as possible to the processes and requirements contained in
3.7 Vacancies in the Board of Directors that occur during the year may be filled by an
appointment made by the Directors remaining in office. Any such appointment shall
conform to this By-Law in regard to qualifications for election as a Director. Any such
appointment shall be for the balance of the unexpired term.
3.8 The Board of Directors shall hold its first meeting within 21 days of its election at which
time the Directors shall elect, from their own number, the Officers of the Corporation.
3.9 Where the Board must meet in order to consider a vote pursuant to subsection 2.6 it may
meet by electronic means and where it makes a determination not to hold the General
Meeting(s), a Special Meeting or the Annual Meeting of the Corporation in person it too
may continue to meet by electronic means. The Board shall cause the Members to be
notified of its decision by posting such information regarding the Board’s meetings as
soon as is possible to the Notifications to Members Page at LARC.CA.
4.1 The officers of the Corporation shall be:
4.2 The Officers shall comprise the membership of the Executive Committee of the Board and
shall be empowered to carry out the specific duties of their office without reference back to
the Board of Directors.
4.3 The duties of such officers shall be as follows:
4.3.1 President shall be responsible for the overall implementation of
club activities in accordance with the objects of
LARC as contained, from time to time, in Article II of the
Constitution of the Corporation.
4.3.2 Vice-President shall be responsible for the implementation of club
activities as assigned by the President. This officer shall
also assume the duties of the President in the event that the
incumbent is rendered unable to act in that capacity.
4.3.4 Secretary shall be responsible to record and present, as required, all
proceedings of any general membership meeting at which
business is conducted, any meeting of the Board of
Directors or the Executive Committee. This officer shall
also be responsible for maintaining the LARC archives as may be necessary.
4.3.5 Treasurer shall be responsible to hold all LARC funds in proper
accounts, to record all financial transactions in the books
of the Corporation, to sign all cheques and other financial
instruments along with at least one other member of the
Executive Committee who shall be either President or
Vice-President. This officer shall also be responsible for,
and ensure that all financial transactions that exceed the
maximums specifically allocated in the approved budget
formed at the beginning of each fiscal year and also any
individual financial transactions in excess of $500 are not
executed or processed until a simple majority vote by a
quorum of the Board of Directors is held to enable such
execution of transaction to proceed.
4.4 The Executive Committee shall meet, as required, at the call of the President.
4.5 Where, at the sole discretion of the President, it is necessary to hold an emergency meeting
of the Board, the President may choose to hold that meeting by electronic means and
without the need to notify the general membership.
5.1 The President shall be responsible to recommend to the Board of Directors the
striking and the membership of various committees, both standing and special purpose.
5.2 The Standing Committees shall be as follows:
a) Special Events Committee:
This committee is responsible for organizing the Hamfest and any other special
events as directed by the Board of Directors. A Director may be a member of this
committee and the committee shall have not more than 5 members.
One of the members shall be appointed Hamfest Coordinator.
b) Repeater/Club Station Committee:
This committee is responsible for the maintenance, and any expansion
approved by the Board of Directors, of the amateur radio equipment owned
and operated by the Corporation. A Director may be a member of this
committee and the committee shall have not more than 5 members.
One of the members shall be appointed Club Station Manager and one of the
members shall be appointed Repeater Manager.
One of the committee’s members shall be appointed as Sponsor of the Club
call sign(s) (station license). The Sponsor of the Club call sign(s) shall hold
the licensing certification required by Canada’s Radio Regulations for such purpose.
c) Contest Committee:
This committee is responsible for the organization of the Corporation's
participation in the Annual ARRL Field Day and other contests as approved
by the Board of Directors. A Director may be a member of this committee and
the committee shall have not more than 5 members.
One of the members shall be appointed Field Day Manager.
d) Membership Committee:
This committee is responsible for membership services including renewals,
maintaining an accurate membership database, membership cards and other
services as approved by the Board of Directors. A Director shall be a member of
this committee and the committee shall have not more than 5 members.
One of the members shall be appointed Membership Coordinator.
e) Public Service Committee:
This committee is responsible for planning and coordinating the Corporation's
participation in public service events where not expressly prohibited by Federal
regulations. It will also serve as the LARC interface to the Amateur Radio
Emergency Service(ARES). A LARC Director may be a member of this
committee, and the committee shall have not more than 5 members
One of the members will be appointed Public Service Coordinator.
f) RFI Committee:
This committee is responsible for assistance to members in good standing who are
experiencing radio frequency interference problems. A Director may be a
member of this committee and the committee shall have not more than 5 members.
One of the members shall be appointed RFI Coordinator.
g) Education Committee:
This committee is responsible for planning and coordinating the provision of
radio related education, including financial management of study guide sales
and registrations fees as approved by the Board, recruitment and support of
instructors, and facilitation of individual classes.
A LARC Director may be a member of the committee and the committee shall
have not more than 5 members.
One of the members shall be appointed Education Coordinator.
5.3 Special Purpose committees may be struck when the need arises and shall be for a
specific purpose only. Complete terms of reference for any Special Purpose committee
shall be approved by the Board of Directors. They shall include a provision that the
committee shall be disbanded when the purpose for which it was created has been satisfied.
5.4 Membership in any LARC Committee shall be limited to members in good standing.
6.1 Membership is open to anyone with a genuine interest in amateur radio and is not
restricted to licensed radio amateurs.
6.2 There shall be four classes of membership.
An Honourary member is one who has been recommended by the Board of
Directors for Honourary member status and has been approved by a majority vote of
Members present at any General meeting.
c) An Amateur member is one who holds a valid Canadian Certificate of Proficiency
in Radio (or its equivalent) or who holds a similar certificate issued by another
country recognized by the IARU.
c) Short Wave Listener (SWL):
A Short Wave Listener (SWL) member is one who does not hold a valid Canadian
Certificate of Proficiency in Radio (or its equivalent) but who exhibits a genuine
interest in the amateur radio hobby.
A Family member is one who is qualified for Amateur or Short Wave Listener
member status but who is residing with an immediate family member who holds
such a membership.
6.3 All classes shall have the same membership privileges except as follows:
a) Honourary Members shall not be eligible to run for, or be elected to, the Board of Directors.
6.4 The Board of Directors may recommend at any General Meeting any person who, in their
opinion, should be elected as a Honourary Member.
6.5 To be elected as President of the Corporation a person must hold a valid Canadian
Certificate of Proficiency in Radio (or its equivalent).
7.1 The funds of LARC shall be derived from membership dues and from other such sources
as may be, from time to time, deemed appropriate or necessary by the Board of Directors.
7.2 The Board of Directors will set the annual membership fees prior to the first General
meeting each year. Dues will be waived for Honourary Members.
7.3 All dues become payable at the September membership meeting each year. Members
who are in arrears on October 31st of each year shall be removed from the membership
roll and shall for all purposes of the By-Law be considered as non-members.
7.4 Refunds of dues paid are not made for any reason.
8. Parliamentary Authority
8.1 This Corporation shall conduct all meetings in accordance with the Rules of Order as written by Sir John G. Bourinot.
9. Execution of Documents
9.1 All deeds, transfers, assignments, contracts and obligations on behalf of LARC shall be
signed by the President and one other elected officer, who shall be either the Vice-
President or Treasurer, after a simple majority vote of the Board of Directors.
10.1 This By-Law may be amended in whole or in part at any Regular meeting of the London
Amateur Radio Club, Inc. provided that the proposed amendment shall have been
submitted in writing by publishing the same in the Notifications to Members Page at
LARC.CA prior to the meeting at which the matter will be introduced.
10.2 A simple majority vote of those present shall be required for adoption of any
Consented to by the signatures of the Directors of the Corporation:
LONDON AMATEUR RADIO CLUB INCORPORATED
ARTICLE I - NAME
1.1 The name of this association shall be the "London Amateur Radio Club Incorporated", which may be shortened to "LARC".
1.2 This association may be affiliated with provincial and/or national amateur radio organizations.
ARTICLE II - OBJECTS
2.1 The objects of this association are:
a) to foster and promote communications and co-operation among its members;
b) to collect and disseminate information of benefit to its members regarding any fact of the amateur radio hobby;
c) to encourage the institution and maintenance of courses of study in schools, colleges, etc. for the practical training of people in the art of amateur radio;
d) to promote communications through the use of amateur radio for any worthwhile nonprofit event or in the event of a disaster to provide communications assistance to local authorities;
e) to maintain and operate amateur radio equipment including but not limited to repeaters for the benefit of the members of the association in particular and other licensed amateurs in general;
f) to enhance the recreational aspects of the hobby by providing activities, or involvement in organized events, involving communications for the members and, as well, the general public where allowed by Federal regulations.
ARTICLE III - BY-LAWS
3.1 The association may, from time to time, pass by-laws to regulate and otherwise control the efficient operation of the organization.
ARTICLE IV - AMENDMENTS
4.1 This Constitution may be amended in whole or in part at the Annual Meeting held each year.
4.2 Such an amendment shall be submitted in writing over the signature of the proponent and co‑signed by at least two other members to the Secretary of the day, at least 30 days prior to the Annual Meeting.
4.3 Any proposed amendment shall be distributed to all members of record by publishing it in the association's newsletter that is issued prior to the date of the Annual Meeting at which the matter will be brought to a vote of the members.
4.4 Any amendment presented in accordance with the provisions of Articles 4.1 to 4.3 shall require a two-thirds affirmative vote of the members present at an Annual Meeting for such amendment to be considered adopted.
4.5 All amendments that are adopted pursuant to Article 4.4 shall come into force, unless otherwise specified in the amendment, upon passage of same.
Consented to by the signatures of the Directors of the Corporation:
Rick Brown VE3IMG- President Date Paul Picot VE3PIK- Vice-President Date
Dave McCarter VE3GSO - Treasurer Date Richard Finn VE3PNK - Secretary Date
Carroll Leigh Cecile VE3OCD - Director Date Doug Elliott VA3DAE - Director Date
Mike Cook - VE3ZMC - Director Date